Acknowledgment of Resignation Letter Format

Acknowledgment of Resignation Letter Format

[Acknowledging a resignation letter means admitting and recognizing that it has been written. An employee who writes a resignation always waits for the reply. Below briefly focus on sample Acknowledgment of Resignation Letter Format. This letter is usually written to accept the resignation letter of an employee and to facilitate the smooth exit of that employee from the company. This formal document is necessary to complete the procedure of the employee’s departure. You need to modify this sample according to your needs.]


Sender/Your name…

Job Designation and Department name…

Date: DD/MM/YY (Date of the letter)


Receiver/Employee name…

Job Designation and Department name…

Subject: Acceptance of Resignation

Dear (employee name),

This is to inform you that your letter of resignation dated (date of resignation letter) has been accepted by (mention your company name). (Describe in your words).

The management has also accepted notice for (mention notice period) service as you had requested in your letter. Please continue to discharge your duties by (last date of an employee in the company as specified in the resignation letter). (Describe all about the situation and company policy). You are requested to (mention any special tasks leaving the employee has to do before departure like familiarising the successor with the job of handing over documents).

It has been a pleasure to have you in (your company name) and we wish you every success in your new endeavor. 9Express your feelings).

Please feel free to request a reference should you require one. (Cordially describe your greetings and expectation).

Thanking you

Yours Truly

Name and Signature…

Job Designation and Department name…


Another format, [Email format]

To: Receiver mail address,

From: Sender mail address,


Dear (name),

This letter acknowledges receipt of your resignation letter, dated (Date: DD/MM/YY), and confirms that your last working day is (DD/MM/YY), after offsetting your outstanding leave days. (describe in your words). We are pleased that all your projects have been completed or duly handed over to your colleagues. We have also received your clearance form that has the necessary signatures of the various department heads. (Describe all about the situation and company policy).

Please ensure that your company name tag and office keys are passed back to the HR department at the end of your last working day with us. 9mailtain formalities). You may also approach the Accounts Department for any outstanding finances due to you.

Thank you for serving your resignation with sufficient notice to enable the transfer of work from your kind self. (Cordially describe your greetings and expectation). We will forward a copy of the reference letter to you in due time.

We wish you all the best in your new endeavors.

Yours sincerely,

Name and Signature…

HR Dept.