Professional Resignation Letter Format

Professional Resignation Letter Format

[When a professional wants to resign from the job, a resignation letter should be submitted to the concerned authorities. Below briefly focus on sample Professional Resignation Letter Format. The reason for leaving the job should be explained very clearly in the resignation letter. A well-written resignation letter helps to maintain amicable relations with the company after leaving. This formal letter leaves the company with a strong and positive impression of you as an employee. You can make any change to the below application as per your needs.]


Sender/Your name…

Job Designation and Department name…

Date: DD/MM/YY (date of writing letter)


Receiver/Authority Name…

Job Designation and Department name…

Sub: Resignation Letter

Respected Mr. /Ms. (name of the concerned person),

This letter is to inform you that I am resigning from the post of (mention designation). I took this decision because (give a detailed reason for resignation). Please consider this letter as an initiation of the (write period) month notice period required by your organization. (Describe in your words).

I had a wonderful time in (name of the organization you are about to leave) with my colleagues. (Describe something about your job experiences). Everyone on the team was supportive of me and helped me to excel in all fields. Your continuous encouragement to the team has motivated all of us to perform well. (Express your feelings).

At present, there are a couple of projects I am working on. I shall complete them before I leave this organization. It is a tough decision for me to leave the job here. (Describe the actual cause and situation). I had considered various options before I decided to quit the job and I hope I have taken the right decision.

Please accept my resignation and inform the HR department to clear all the dues before I leave the company. (Cordially describe your greetings and expectation).

Looking forward to hearing from you,

Thanking you,

Yours Sincerely,

(Your name)

Job Designation and Department name…

Contact info. and Signature…


Another Format, [Email Format]

To: Receiver mail address,

From: Sender mail address,

Sub: Resignation Letter

Dear Sir,

After considering for many days, I have decided to resign from my post (specify the post) effective from (specify the date). (Describe in your words).

It was wonderful working with the team and with you as my superior. I do appreciate all your support and motivation and must say that I have learned a lot from this organization and carry the same wherever I go. (Describe something about your job experiences). I will always miss the support and fun we all had as a team. (Express your feelings).

Please accept this as the formal resignation, and I am willing to serve one month notice period as per the contract. (Describe the actual cause and situation).

Please guide me with the exit procedure and handover process and what works to be taken up during the notice period. (Cordially describe your greetings and expectation).

Thank you.

Best Regards,

(Your name).

Job Designation and Department name…