Sample Business Announcement Letter Format

Sample Business Announcement Letter Format

[Business announcement letter helps in declaring an event, profit, and loss, change in the policy and management, handover, takeover, merging, etc. It is written in a formal style and is usually short with only the relevant details. It is mainly used to keep customers informed about important things happening in the business.]


Sender name…

Company/Institute name…

Date: DD/MM/YY


Receiver name…

Contact information…

Sub: Business Announcement Letter

To Our Valued Customers:

Good Day,

(Organization name) is now open to serve you, and the store location is at the intersection of (Address). We are open from (date) and our business hours are from (Time to Time). We already have seven stores in 7 different cities, and we are expanding to get our clients the very best in the market. (Describe in your own words).

To satisfy our valuable customers, we offer them a diverse line of quality (Service type, e.g., kitchen cutlery) that guarantees total customer satisfaction. We do not emphasize just on presenting items from some individual company only since we have several products that carry various trusted companies worldwide. (Explain the actual cause and situation). On this, we assure to offer our valued customers a wide range of high-quality cutlery.

Attached is a list of all our available products for a proper review. (Describe your requirements).

Thank you in advance.

Best Regards,

Your name…

(Authorised representative)


Another Format, (Email Format)



Subject: Business Announcement

Good Day,

Let me take this opportunity to introduce our new software (Service name) that is not only efficient but also cost effective. The software will help you in tracking attendance and employees’ incoming and outgoing time. (Describe in your own words). It will help you in reducing the load of the human resource department to a great extent.

The software will assist your HR department in the following ways:

  • Maintaining an attendance record
  • Tracking incoming and outgoing time of employees with the help of an access card
  • Assist in maintaining details of leave status, date of joining, insurance cover, etc.
  • Generating employees’ salary

The HR personnel will be able to get all the information about any employee with just one click. This will save a lot of time and make the work fast. There are two companies that have purchased this software, and their feedback is encouraging. (Explain the actual cause and situation). We will pass on the details of these companies to you if you want to speak to them personally.

I’m enclosing the brochure of the product for your information. My marketing representative will take an appointment and give you a demonstration as per your convenience. (Describe your requirements). Waiting for your positive response.

Thank you in advance.

Yours sincerely,

Your name…

(Authorised representative)