Sample Notice of Termination Letter Format

Sample Notice of Termination Letter Format

[Here briefly focus on Sample Notice of Termination Letter Format. For an organization where the constant progress is a summation of the efforts put by the employees together, if the repetitive interference of an employee’s behavioral flaws threatens the prosperity of the company, the governing authority is compelled to warn the former of the inevitable consequences. You can modify these sample as your requirement.]


Sender/Your name…

Job Designation and Department name…

Company/Institute name…

Date: DD/MM/YY (date of writing the letter)


Receiver/Employee name…

Job Designation and Department name…

Sub: Notifying the possible termination of services with our company.

Dear (Name),

With reference to a previous letter written to you by our (HR/Higher Authority, Executive officer) dated (DD/MM/YY) with notifying you to refrain from the constant abuse of the company properties (Describe actual cause), we regretfully inform you that there have been no improvements in your actions till now. (Describe in your words).

As the integrity and prosperity of the company feel threatened by your constant depiction of a Retarded moral demeanor, (Explain all about the situation) we would like to warn you about the following consequences if you don’t consider bringing positive changes in your behavior as soon as possible. (Describe official decision).

Kindly consider the urgency of the situation to avoid further inconveniences.

Thanking You,

Name and signature.


Another Format, [Email Format]

To: Receiver mail address,

From: Sender mail address,

Sub: Notice of Termination of Services.

Ref: Our Letter No 1/Warning/ dated (DD/MM/YY).

Dear (Name),

This is with reference to our earlier letter sent by the HOD (Department name), advising you not to take leave frequently without prior notice. (Describe in your words). Even after such advice, you are seen to be taking leaves without formal approval, (Describe actual cause) which is against the rules of the company. (Explain all about the situation)

Therefore, you are being warned that you will be terminated from your services without prior information from us if you continue to take leave without prior consent. (Describe official decision).

Please acknowledge receipt of this warning note.

Yours sincerely,

Name and Job Designation…