Sample Termination Announcement Letter Format

Sample Termination Announcement Letter Format

[Below briefly focus on Sample Termination Announcement Letter Format. Informing employees that one of their colleagues has been terminated is a tough job. An employee is terminated against his or her will on the grounds of low attendance, poor performance, forgery, layoff, etc. Below is the sample for a termination announcement letter.
You can modify these sample as your requirement.]


Employee name…

(Job Designation and Department name)

Date: DD/MM/YY


Your name…

(Job Designation and Department name)

Subject: Letter of Termination

Dear (Employee name),

This letter is to inform you that your position as a (Job designation) at (Company/Institute name) has been terminated. This is by the decision of (Department head) and boards of management. (Describe in your own words). You shall duly return all the company’s documents and any other possession latest by (date) at the reception desk. With this termination announcement letter, we recommend you to start searching for a new career opportunity. (Describe all about the situation).

I want you to know that we greatly appreciate your service for these past years and have no ill feeling at all. Enclosed with the letter is a termination agreement letter that you must sign and report to me latest by (date). For any queries regarding your termination, (Authority name), HR Manager (Job designation) would assist you. (Cordially describe your requirements). It has been a pleasure to work with you and your team.

I wish you all the best for your future endeavors.


(Name of the sender)



Another format, (Email Format)



Subject: Announcement of Termination

Dear all,

I’m sending this email to notify you about the termination of (Mr./Miss) (name of the employee) who was working as a (designation of the employee) in our organization. While it was a tough decision on our part, the company had to take this step because [reason behind termination decision]. (Describe in your own words).

Unfortunately, (he/she) hasn’t been able to do (his/her) best due to certain circumstances, and we have decided that it would be best to part ways for now. The team working under (name of the terminated employee) will now be reporting to (name of another employee). (Describe all about the situation).

We wish all the best to (name of the terminated employee). (Cordially describe your requirements). If any staff member has any query feel free to contact me.


(Name of the sender)