Dear Mr./Mrs. (name),

It was reported by your concerned Station In-charge (Higher Authority) that you had committed an offense of getting late for duty on (date). You must have known that it is a clear violation of service rules. (Describe in your own words). You were given the opportunity to clarify above-said act of violation but you did not bother to submit reply in your defense. (describe your requirement).

However, having seen your previous record and seniority, you are given one last chance to improve yourself and this time a Warning is imposed upon you so that you may realize the importance of arrival in time for duty. (Describe actual problem and situation).

Furthermore, you are directed to report to (Concern Person name) for completing pending tasks from your side.

Respected Employee,

I want to say that you have been very negligent and irresponsible while performing your work. (Describe in your own words). The company has rated your performance as unsatisfactory, and due to this warning letter is issued to you to resolve your matters and focus on your performance. (Describe actual problem and situation). This can be the last chance that the company is providing you with and we believe that you will avail this last chance. (describe your requirement). We expect that you will improve your work.

Regards,

Your name…

Job Designation…

Department Name…

Company/Institute name…