Sample Letters to Invite Keynote Speaker/Motivational Speaker for Speech

These letters can be used by a school to invite a guest speaker to deliver a speech. You may modify the sample according to your needs and circumstances.

Guest Speaker Invitation Letter Example

Visitor Speaker Invitation Letter Example

Dear [Doctor, Hon. Mr, Mrs, Ms, etc.]

I hope this message finds you well. I am respected to welcome you to be the visitor speaker at [event name] Our occasion is to be held on [date] at the [venue] in [location]. You are an amazing motivation speaker and I do not think anyone is there who does not know your name.

(name of event) is to be conducted throughout the day occasion being facilitated by [names with titles/affiliations]. We anticipate that our group of spectators should be in the area of [ number]. We will probably bring individuals from the nearby network together to give them motivation about what our non-benefit association is wanting to accomplish with our program to spread awareness about cleanliness. We need to incite discourse about the program and bring issues to light, which we expectation will likewise raise assets and gifts.

Your discussion will be taped and an alter appeared on our site and other online networking channels, for example, YouTube. We accept your “voice” will be useful to everybody in our association and to similarly invested people who go to the occasion.

I note from your resume on [website] that you take talking commitment at no charge. In any case, as you are out of state, we would be pleased to cover your movement costs. We will likewise give you an individual colleague from our group, who will deal with every one of your courses of action, air terminal exchanges, and so forth and be available to manage your needs during the day of the occasion.

If you don’t mind let me know by [date] whether you would be keen on talking. Connected is the schedule of the occasion and some foundation data on the topic we speak to and our patrons for this undertaking.

Much thanks to you for setting aside the effort to peruse our welcome, and I particularly anticipate got notification from you soon.


Guest Speaker Invitation Letter to invite them and spread personal hygiene awareness

Dear Sir/Madam,

I hope this message finds you well. I am respected to welcome you to be the guest speaker at [event name] Our occasion is to be held on [date] at the [venue] in [location]. You are an amazing motivation speaker and I do not think anyone is there who does not know your name. I was thinking it will be an amazing honor for us if you could come to the seminar that will be conducted specifically for you and educated our students on Personal Hygiene and more than that the diseases associated with not keeping ourselves clean.

Your discussion will be taped and an alter appeared on our site and other online networking channels, for example, YouTube. We accept your “voice” will be useful to everybody in our association and to similarly invested people who go to the occasion. Plus, you being a researcher validates your words.

If you don’t mind let me know by [date] whether you would be keen on talking. Connected is the schedule of the occasion and some foundation data on the topic we speak to and our patrons for this undertaking.

Much thanks to you for setting aside the effort to peruse our welcome, and I particularly anticipate got notification from you soon.

Best Regards,


Invitation Letter to Schools for Awareness Program on Drugs

Sample letter to the principal of the school to come and participate the program on the following day  only within few students and few  teachers. Invitation to the awareness program on drugs

Invitation Letter to Schools for Awareness Program on Drugs

 To all the schools of Lahore,

Dear Sir/Madam,

Our NGO has started a new project named as “Get Rid of Drug” and our main target of this project is to create awareness among our youth about this issue which is escalating rapidly.

According to the survey held by the DAWN Company, most of the people who take drugs are from high school and universities and the most increase in the number of drug addicts these past few years are also from school and colleges. We are holding seminars at different areas of Lahore at different timings and we invite all the school to take part in the program so we can teach our children the drawback of drugs and prevent them from getting into this serious problem. Kindly let us know if you will be attending the seminar by Monday, 23rd September 2018 so we can make the arrangements accordingly.

I have attached a draft which contains the dates and timing of the seminars along with their location. If you have any further queries or confusions, feel free to contact me. Thank you.

Best Regards,

Nadira Imtiaz

Head of NGO

Invitation Letter to Schools for awareness program on drugs

To: Public Middle Schools in the city of Dallas

This year, Dallas has had one of the highest rates of illicit drug use across the state. This is a major problem and we would like to address it by tackling all sides. We would like to invite all schools in Dallas to attend a drug awareness program this Monday.

We believe educating the youth is the biggest stepping stone to addressing this issue. Based on the success of our no-smoking programs for youth, we have seen a major decrease of smoking by 80% in the last 15 years. We hope to see the same results when implementing this drug awareness program.

Drugs kill and drugs ruin lives. Let’s ensure a safe city for future generations to come.

Mayor Doug
Dallas, Texas, United States

Invitation for Farewell Party To Teachers

Format of invitation letters to teachers by students. A farewell is a goodbye party arranged by a school , college or university to their students and in some cases to valuable teachers who has offered their services.

Farewell Party Invitation For Teachers


The respected teachers of Computer science department,

Dear Teachers,

With all our due respect, we would like to invite you to the farewell party of CS batch 2018 on 5th of December, 2018 at Shelton hotel. Our all teachers have been a great inspiration to all of us. They have taught us so well and made us a prominent student. Now it is time to say a good bye to the entire amazing faculty we have. We are looking forward to your presence at the event. Please find attached address and contact details. Thank you so much.

Yours sincerely,


Computer science club

Invitation for Farewell Party to Teachers

It is a matter of great honor for our class to invite you on the farewell party of our seniors.

This moment comes every year, when your seniors leave the college for their higher educations. It is a beautiful custom that the juniors give a farewell party to their seniors and good bye them with love and respect. This year we are giving the farewell with utmost zest and zeal. It would be an honor for us to have all of our teachers at the farewell party

Your presence will enlighten the evening.

We are already feeling excited in anticipation.

Invitation for Farewell Party to Teachers

Respected Teachers,

This is to invite you to the Farewell Party 2018 of our senior most batch. The event has been set on Saturday, 24th September 2018 and you are requested to please join us on this last event of our A2 batch.

Our seniors will be presenting the souvenirs and there will be award giving to the teachers too. There is another segment set in which the teachers will be asked about the specific students. Furthermore, the farewell gifts of the Batch 2018 will also be presented by the teachers. Kindly, confirm if you will be present to the event so that we can make the arrangements and tell the exact number of people who will be coming on the party to the Caterers.

Your presence will be greatly appreciated.

Best Regards;

Deputy Head Girl

Batch A1

Invitation for Farewell Party to teachers

Respected Sir/Madam,

We hope you are doing well. We are pleased to invite you on behalf of the whole study body to our Farewell party that will be held on the 15th of October 2018 at the City School, Ravi Campus. The timings followed will be from 5 pm till 10 pm. The theme that will be followed for the party is ‘Masquerade’. Throughout the years you have played a major role in our upbringing and molded us into the people we are today. How can we leave this school and enter a new phase in life without making you people a part of it? The party will consist of fun filled performances, a walk down the memory lane and scrumptious food. We will be delighted if you grace us with your presence on this auspicious occasion.

We will be looking forward to your presence. If you require any more details you may refer to the office head or contact the number given below.

Best Regards,

The graduating batch of 2018

Contact: ________

Invitation for Farewell Party for Teachers

To: Teachers of HGF Public School
Dallas, Texas, United States

Dear Teachers,

We would like to invite you to the farewell party on the 18th of December, as our batch has been completed.

The location is 3532 Best Western Inn, on the West side of Dallas.

We are looking forward to your presence at the event. Thank you so much for a wonderful year, and we are positive that you will have an amazing time there with us. We hope to see you all there!

Yours truly,

Jose Paedra — President of the Student Council

Texas HGF Public School
Dallas, Texas, United States

Marriage Invitation Email to Client

Required sample for letter on marriage invitation to client & closure of work for 5 days.

Marriage Invitation Message to Client

Dear clients

I am writing to you because I would like to formally invite you all to my wedding.  As you all know I am the owner of this company and I am getting married on the first of next month. For the five days starting with the wedding the company will be closed due to me having a shortage of man power to run the company while I am gone. I would like you all to come and attend this will give us all a chance to see each other face to face and get to know each other.

There will be music, dancing, a big buffet and drinks all night long. And you don’t forget lots of cake this equals fun. it is for this reason that we will be closed on the first of next month that’s a Friday and open again on the sixth of next month that is Thursday. I hope that you can all make it and I look forward to getting to know each and every one of you.

Kind regards

Mr. Harry Cooper

Sample Invitation Letter to Pastor

Sample Invitation Letter to Pastor. Letter asking a pastor to preach, officiate memorial service, naming ceremony or other services.

Sample Invitation Letter to Pastor to Officiate a Memorial Service

Dear pastor,

My name is ———-, and I am writing to you because you are the local pastor in my area. My father recently passed away. Me, my whole family and my all of friends are holding a memorial service for him and would be grateful if you could do it. The memorial service is being held at the local church sometime in the early morning tomorrow. As soon as possible is best.

My father was a kind and honest man he never did anything bad to anyone and thought of others over himself, so he deserves the best memorial service we can offer. We would really appreciate it if you could do this for my father. Many thanks.

Kind regards,


Letter to Pastor for a Naming Ceremony

Dear pastor,

I am writing to you because I would like you to perform a naming ceremony for my new born baby boy on the 09. 07. 20XX.  The people that would be attending would be my all of family and all my friends. This is my first child and I want to do everything that I can to give him the best in life. We will have balloons and a party with food and games for the kids.

His name will be Mason Alexander. I hope that you will help me and give me the request for a naming ceremony. I look forward to hearing back for you.

Yours sincerely,

Mrs. Hanna Grove

Invitation for School Science Exhibition

Invitation letter for school science exhibition. Formal invitation for science exhibition. Exhibition invitation letter format. Science exhibition letter to friend.

Letter to Invite for Science and Craft Exhibition

Dear cousin,

Hope so you are fine and bear good health. My purpose to write this letter is to inform you about upcoming science & craft exhibition arranged by our department next week dated 19th August 20XX. In this exhibition students take part with different models of science and craft. All of my friends are very excited and preparing themselves for the upcoming event. It will be my pleasure if you visit this wonderful event we will enjoy and learn through visiting different stalls

I will wait for your reply

Your beloved cousin xyz

Invitation for school Science Exhibition

To all parents,

I am writing to you all because the school is having a school science exhibition. All of the kids are being asked to contribute to make this an amazing event. We have prizes for the three winners and even for everyone who participate. The school would much appreciate if all of the parents could make it to come it will help give your kids moral support and help the school. As a school we always want to show to people what we are doing to help educate our kids so from this we will be taking photos of this event and this we will do a photo collage and underneath the photo write about it.

We would like to also get some small statements from you saying anything about the event. We hope that with this we can show to the public and other parents what we can do as a whole school and much more. We hope to see you at the science exhibition and we look forward to seeing all the kind experiments.

Kind regards,

School Head Teacher

Invitation to Parents for School Exhibition

Respected Parents,

This is to inform you that PSS (school’s name) is arranging an exhibition in school on the 14th of this month. There will be food stalls, science model areas, and play areas, meeting of one hour for parents only so that we can discuss issues of your kid and tell you about their performance in studies.

You’ve to bring your CNIC with you for security reasons and children must have their school identity cards with them issued by school.

See you on 14th Dec.


Invitation to Parents for School Exhibition

Dear parents,

I am writing to you because i would like to invite you all to an Art school exhibition. All of our students have been given the time in their Art classes to create their very own master piece. When they had all completed their piece their teachers arranged for an exhibition. This gives the students the chance to show their Art potential and there will be some Art scouts there.

It also gives you the parents the chance to come and see how hard your kids have been working. I hope that you all come and enjoy yourselves there is so much to see.

Kind regards,

Head teacher

Invitation to Parents for School Exhibition

Respected Parents,

This is to inform you about the “Science projects exhibition” in school in which students of grade 1 to 10 will present you their science projects. This exhibition is held on Monday in the school courtyard.

Your presence will make your children happy and they will be motivated to participate in such activities.
Timings: 12 pm on wards till off time.

Your presence will be highly appreciated.

School administration office head, X Y Z

Chief Guest Invite for Science Exhibition

College name

Respected sir!

Hope you are doing fine. Sir our college is organizing its annual science fair on 28 June 20XX and we would like if you can bless us with your presence as chief guest. We are extremely proud of your contributions in bio technology and the recognition you received in Forbes magazine. It is not a small achievement to be named in Forbes thirty under thirty; you were definitely worthy of the title.

We have assigned your books as a part of your curriculum to our students and it would be an honor if you can come and enlighten our students with your practical experience and your vast knowledge. We hope to receive a positive response from you.


College name

Science Exhibition Invitation Letter to Friend


Dear Sara Stephen,

Sara, Hope you are doing well, I am also fine. I hope you are done with your exams and now you are free at home. My exams have also been finished last week and I was working on my yearly project. I have made a model of how ozone layer is hurting the earth surface and what are the consequences. It is a very beautiful model and everyone like it and appreciating me as well. The exhibition is going to be held next week and I am super excited about it. I really want you to come with me for the exhibition; I would love to go with you. Please take out some time for it. We will really enjoy there. Please ask your mother and take permission.  I am waiting for your response eagerly. Pay my regards to everyone at home.

Yours truly,

Sania Sam

Letter Refuse to Accept Invitation

A friend of yours who has been living in Europe for some years has written to invite you to join him, write a reply letter giving at least three reasons why u would like to remain in ur country.

Letter Refusing Invitation

(Enter Friends Name Here),

Dear friend,
I am fine and I hope you are fine too. I got your invitation letter yesterday morning and I was shocked to see that you invited me over to Europe and live with you. However as much as I would love to join you and make your future endeavors, our future endeavors, I am sorry but I would have to decline your request.

I have a few reasons I would like to state so that there are no confusions between you and me. First and foremost I would like to tell you that mother is seriously ill now and has been diagnosed with stage three liver cancer…She is like an infant who has to be taken care of all the time and it’s my duty to do so. Please pray that she recovers soon.

Secondly friend, I love my job over here. Being an artist was always my passion. I know that Europe has more respect and more demand for artists but living here I can portray our own culture through art…Tell the people what we actually are using my vision. Art has been a big part of my life as you know and I would like to stay here and portray our culture as much as I can.

Thirdly, I am proud to tell you that I am starting an NGO solely designed and architected for the well-being of the poor here. Fundraising is going at it’s full. More and more people are starting to believe in my Nobel cause and are funding. I plan on starting free schools for the handicapped soon. All I need are your prayers and well wishes in helping me to do so.

I know you’ve been living since 5 years in Europe now and have blended in but I believe that I can’t. I personally have a lot that has to be taken care of here, thus I apologize for not being able to come over.

I hope to see you soon.
Best Regards,
Your friend,

Training Invitation Letter to Employees

Sample letter to employees to invite them for a training session within the company, outside the company, by a trainer or boss. Employee need to complete some training what should I write in a letter to employees.

Letter to Employee for Not Attending Training

Jones Smith
7th street, Downtown

Respected Employee,

My name is Michael and I work in the managing department of your firm. Jones, I am writing this letter to bring this to your kind notice that the head of the department asked for a training course that has to be taken and completed by everybody by the end of the month. Now everyone has taken that course and submitted their results except for you.

I hope you attended the training because that was essential for this job. Jones I strong recommend that you submit you progress report as soon as possible and if you have not taken the training, do it now because the head of department is very much strict about this one and there is no way out except to take the training. So I suggest you to take the training and submit the result as soon as possible, so as to avoid any inconvenience.

I hope to see your progress soon.


Letter to Employee for Not Attending Training
Letter to Employee for Not Attending Training

Training Invitation Letter to Employees

The Director,
Los Vegas

Dear Sir,

It is a pleasure to inform you that I have seen your profile and I have decided to invite a team from your side to provide training of internal audit, and the quality management program ISO 9001 and ISO 9004 to the employees of our company. I hope your team will be as good as the profile of your company shows.

Please reply me soon so that further terms and conditions must be decided.
Thank you so much.

Yours Sincerely,


Invitation Letter for New Year Eve Party

Sample Invitation for New Year Party, dinner and lunch to your colleagues, boss, friends, family members and cousins for celebrating new year night and day with happiness. Best of luck for New Year and Happy New Year to Everyone Visiting this page.

Invitation Letter for New Year Eve Party


Lavina Desouza,

Star Travel and Tours,


Dear All,

On behalf of the top management, I would like to invite you all for the ‘New Year Celebrations’ to be witnessed on 31st December. The program will start in the afternoon at around 02:00PM with a mouthwatering lunch hosted by our Leisure Department.

It will further continue with various games and music and the party will be sparked by live performance from a renowned musical group from Jordan. All the participants will be entertained with a variety of western and sub-continental foods at the dinner and hence the party will come to an end at around 01:00AM.

We will welcome you all with the families so don’t miss the opportunity of fun and entertainment here at Falcon House Al-Fatah Hall, third Floor.


Best Regards,

Lavina Desouza.

Star Travel and Tours.

Invitation letter to New Year Party

Dear Family and Friends

As you all know that this year is going to an end and another year is about to start. And we all have lived to see the past year which means that a celebration is a need now so, I want to celebrate with all my family and friends this new year eve so that we all can meet each other and have a good time together and also we will pray for the next year to bring happiness and health to all of us.

My family and I will be waiting for all of you to be seen that evening at my farmhouse, the one near Pemberly. The best part is that I have also arranged for a barbecue and drinks, we all shall have the best of our time in the fresh air and I hope you all will enjoy. I wish to see you all at 8pm sharp so that we start the celebration without missing anyone.

Lots of Love

Yours Sincerely,

Jeremy Adams

Invitation Letter for New Year Eve Party
Invitation Letter for New Year Eve Party

Sample Invitation New Year Eve Party

The Albert Family


Dear Friend,

I hope you will receive this letter in good of your health. Albert I am very pleased to write this letter to you on this Holy Occasion and I hope you are enjoying your holidays. Albert it been a really long time since we two met each other. I really thought of coming to your place but due to some business commitments I was unable to do so.

Now at this New Year Eve I am inviting all of my old friends at my place for a wonderful party. I assure you that this party will bring back all those old memories we shared in College. Albert I hope that you will reach here in time and make this party a memorable one.

On this Holy Occasion let us all be together, waiting anxiously for your arrival.

Address#123434, 6th street


Invitation Letter to Media for Coverage of an Event

Sample letter to media representatives and media organisations to invite them for media coverage of an event, festival, program, sports, exhibition and conference, press conference etc. Sample invitation letters to media to cover an event are available below:

Letter to Invite Media Coverage

To Information Secretary

Information Secretariat

We as Pakistan Cardiac Society, Peshawar KPK Chapter is organising symposium on World Heart Day-10th October at 10:00 am – PC Peshawar.

Our renowned cardiologist of KPK will be giving key aspects on the prevention of heart diseases and latest updates.

You are kindly invited to join us along with your media cell, (Electronic and Press media) for participation in symposium regarding awareness and prevention of heart diseases.

Convener for WHD Symposium

Co-Ordinator PCS

Peshawar Chapter

Sample Invitation for Media Coverage

The Manager Operations,
Time News.

Dear Sir,

It gives me pleasure to welcome your representatives for coverage of our annual function on 23rd January at Glasgow Grammar School. We are striving to educate our children extensively and 20% of the students in our school are acquiring education absolutely fee. The main purpose of this coverage will be to promote free education to our children if their families do not afford it. The event will come to an end within two hours and we require full coverage from your cameramen so that it may be run on your channel after getting it for at least 30 minutes.

We shall receive the entire team of your channel with open arms and they shall also be served with dinner in the end of the function.

It is therefore requested that invitation from Glasgow Grammar School may please be accepted for providing coverage to our annual function for print media as well as digital media.

We look forward to a successful working relationship in the future if you require any further information; feel free to contact me any time.

With regards,

Richard Emanuel,
Principal, Glasgow Grammar School

How to write a invitation letter for media coverage
How to write a invitation letter for media coverage

Sample Invitation for Media Coverage

The news channel

Dear Sir,

It is a great pleasure to cordially invite you to our event. Our company is arranging a small event in which we would like to have your media coverage.

The event consists of various sports activities, speech by chief guest and award distribution ceremony. Well known personalities are invited as guests. I believe it will make a good content for your channel as well. Schedule of the event along with list of guests is attached to the back of this letter.

Please inform us within three days of receiving this letter about your approval. That is to avoid any difficulties before event.

Thank you.

Public Relations Officer